Admin Quick Start Guide

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Table of Contents

What Can ALL In Learning do for your school? (3-Minute Video)
Set Up Your Account
Get Teachers Into ALL In Learning
Get Students Into ALL In Learning
Set Up Other Admins 
Set Up PLCs (Data Teams)

Train Your Team
Monitor Your Team's Activity
Look At Data
Create and/or Distribute an Assessment

 

What can ALL In Learning do for your school?

This 3-minute video will introduce you to ways your teachers can save time, engage their students better with no preparation, and how your school can use immediate daily data to pinpoint and fix problems fast:



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Let's Get Started!
  
First, Set Up Your ALL In Learning Admin Account
 
If you were part of the initial implementation of ALL In Learning at your campus, you would have  received an email from ALL in Learning about creating your account. Use the steps in that email to get going!

If not, the best way to be added is to contact someone at your campus who is set up as an admin in ALL In Learning. They can add you by logging into their account and going to Administration > Teachers & Admins > Add. Then they'll need to change your User Type to "Admin." After they add you, look for an email telling you what to do next!
 
Contact Support for help if you can't find an ALL In Learning admin at your campus.
 
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Get Teachers Into ALL In Learning

There are three ways to get teachers into ALL In Learning:
  • If you were the primary admin during the initial implementation of ALL In Learning at your campus, you should have received a "Set up your ALL In Learning teacher account" email that is meant for you to conveniently forward along to teachers who need to set up their accounts.

  • Log into your admin account, go to the Administration tab and click Teachers and Admins > Add. A setup email will be sent to any teacher email address you add.

  • Set up an auto-sync connection with your SMS. If your school will use Aware for this, click here for instructions. If your school has chosen the Clever option to sync with another SMS, click here for instructions. Back to Top

 

 Get Students Into ALL In Learning

There are four ways to get students into ALL In Learning:

  • Sync via Google Classroom if your school uses Google Classroom and students have Google Classroom accounts. If you've built class rosters in Google Classroom, teachers will be able to set up their ALL In Learning account to auto-sync their rosters. 

  • Auto-sync with your SMS. If you will use Aware for this, click here for instructions. If your school has chosen the Clever option to sync with any other SMS, click here for instructions. 

  • Import a bulk CSV. Obtain a CSV file of your students from your SMS or gradebook with columns for First, Last, Student ID, and email (required if your teachers will also use Google Classroom syncing). Then log into your admin account, go to the Administration tab, click Student Import, and choose the Import CSV option. Note: Demographic information cannot be included in a bulk CSV import. 

  • Manually add individual students. Log into your admin account, go to the Administration tab, select Campus Students, and click the Add Button to enter a new student. 

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 Set Up Other Admins
 
The way to set up other admins is to add them as a teacher and then convert them to an admin account. See the section above on getting teachers into ALL In Learning, and once you've got them in as a teacher, go into your Administration tab, click Teachers & Admins, and change their User Type to "Admin." 
 
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 Set Up PLCs
 
There are two ways to get PLCs (Data Teams) set up in ALL In Learning:
  • Assign "Team Leaders" to create and manage their own PLCs or Data Teams. To do this, "go into your Administration tab, click Teachers & Admins, and change their User Type to "Admin." (Be sure to let them know - they will not be automatically notified of the change.) Team Leaders can create their own new PLCs, add and remove teachers from them, and control some settings for their PLC like "show only common assessments."

  •  Manually create PLCs (Data Teams) yourself: Log into your ALL In Learning account, go to the Administration tab, and click Data Teams. Here you can create and delete Data Teams (PLCs), add and remove teachers, and designate the team leaders who will themselves be able to add and remove teachers and modify some preferences and settings for the team. Note that here you have the ability to add teachers from different campuses, which can be useful if a coach or "para" specialist works multiple campuses and needs to be able to see the data like any other team member.  
 
 
 
 Train Your Team
 
There are several options for getting your team trained:
 
  • Your ALL In Learning representative offers varying levels of onsite trainings and professional development. Contact them to inquire about scheduling and discuss pricing.

    An onsite training is the best way to help your team focus and see that ALL In Learning is not just "another thing they have to do," but that it will save them time, engage their kids with ease, provide immediate data to help struggling students quickly, and more. For many of them, data has always been like manual labor that doesn't help them day to day - they need to see how easy, immediate, relevant, and helpful it is now!

    It's also a great time to make sure everything is set up optimally and every teacher's tools are working so you can see them start using it right away.

  • Have them go together through the Quick Start Guide for Teachers, which has videos, covers setup, and introduces them to the most popular, time-saving, engaging features of ALL In Learning. That Quick Start Guide for Teachers can be found here and is promoted and linked to in the "Set up your ALL In Learning teacher account" email that every teacher receives (per the instructions in the "Get Teachers Into ALL In Learning" section above). 
 
 
 Monitor Your Team's Use
 
When you log into your Admin account, your Home tab shows how much teachers are logging in, engaging kids with clickers, getting hard data, and other factors. 
 
We have consistently seen that the admins who check their team's daily engagement and data and lead them to use it daily are the ones who see the fastest, most dramatic student gains.

We've also seen that those admins that expect and inspect data and engagement develop these habits in their teachers to the point that if their teachers go to a different school, they contact ALL In Learning to make sure they can use it at their new school (where they consistently become high-performing superstars and leaders). These teachers may never have been motivated to discover a new way of teaching if their admins hadn't expected and inspected daily engagement and data.  
 
 
 Look at Data 
 
Color-coded, automatically-collated reports make it easy to quickly spot problems and help struggling teachers and students. Here's a short video on the most commonly-used reports for admins:
 
 
For an easy way to focus on one teacher's activity and reports, you can also use the "Login As" feature (in your Administration tab under Teachers & Admins) to enter any teacher's account and see their reports. 
 
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 Create and/or Distribute an Assessment
 
While the most impactful use of ALL In Learning that we have witnessed by far is daily student engagement and immediate reteaching, common assessments are an essential way to confirm that those daily efforts are working, to collaborate on solving lingering problems together, and to cycle back as a team to shore up progress and reinforce strategies.
 
It's easier than ever for admins and teachers alike to create and distribute common assessments:
 
 
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