Admin Quick Start Guide

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This article should get you on the right track as an admin in ALL in Learning. Many of these steps will be important to complete before your school can get started. 
 

Table of Contents

Set Up Your Admin Account
Get Teachers Into ALL In Learning
Get Students Into ALL In Learning
Set Up Other Admins 
Set Up PLCs (Data Teams)

Get Your Team Trained
Monitor Your Team's Activity

Use the Data
Create and/or Distribute an Assessment

 

 Let's Get Started!
  
First, Set Up Your ALL In Learning Admin Account
 

There are three ways to set up your admin account:

  1.  Check for a welcome email. If you were designated as an admin during your campus's initial implementation of ALL In Learning, you should have received an invitation email from us to create your account. Just follow the steps!
  2. Get another admin to invite you. Other ALL In Learning admins at your campus can add you by logging into their account and going to Administration > Teachers & Admins > Add. They'll need to set your User Type to "Admin." This will trigger an invitation email to you from our system.
  3. Contact support. If you have any trouble or there isn't a campus admin who can add you, contact us at techsupport@allinlearning.com for help!
 
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Get Teachers Into ALL In Learning

There are two ways to get teachers into ALL In Learning:
  • Is your school Auto-Syncing? Your data management team can set up an auto-sync connection with your SMS and teachers will get an email automatically to set up their accounts. Here are instructions for your data syncing staff to set up Clever. Here are instructions for your data syncing staff to set up Aware. For a Skyward API connection, contact tech support.   
  • If not auto-syncing, admins can manually add teachers. Here are two ways:
    • If you were the primary admin during the initial rollout of ALL In Learning at your campus, you should have received a "Set up your ALL In Learning teacher account" email that is meant for you to forward to teachers who need to set up accounts.
    • Log into your admin account, go to Administration > Teachers and Admins > Add. A setup email will be sent to any teacher email address you add.

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 Get Students Into ALL In Learning

There are four ways to get students into ALL In Learning:

  • Sync via Google Classroom if your school uses Google Classroom and students have Google Classroom accounts. If you've built class rosters in Google Classroom, teachers will be able to set up their ALL In Learning account to auto-sync their rosters. 

  • Auto-sync with your SMS. If you will use Aware for this, click here for instructions. If your school wants to use the Skyward API or the ClassLink application to make this connection, please contact tech support for assistance. If your school has chosen the Clever option to sync with any other SMS, click here for instructions. 

    NOTE: Classes need to come from your SIS as complete rosters - not broken into subgroups. If your rosters are divided into subgroups and that carries through to your Connection option, please let us know and we will work with you to attempt to consolidate them upon import into ALL In Learning.

    ALSO NOTE:  For data continuity, any all-year classes need to continue from Fall to Spring semesters rather than being discarded after the Fall and recreated for Spring. 
  • Import a bulk CSV. Obtain a CSV file of your students from your SMS or gradebook with columns for First, Last, Student ID, and email (required if your teachers will also use Google Classroom syncing). Then log in to your admin account, go to the Administration tab, click Student Import, and choose the Import CSV option. Note: Demographic information cannot be included in a bulk CSV import. 

  • Manually add individual students. Log into your admin account, go to the Administration tab, select Campus Students, and click the Add button to enter a new student. 

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 Set Up Other Admins
 
The way to set up other admins is to add them as a teacher and then convert them to an admin account. See the section above on getting teachers into ALL In Learning, and once you've got them in as a teacher, go into your Administration tab, click Teachers & Admins, and change their User Type to "Admin." 
 
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 Set Up PLCs
 
There are two ways to get PLCs (Data Teams) set up in ALL In Learning:
  • Assign "Team Leaders" to create and manage their own PLCs or Data Teams. To do this, "go into your Administration tab, click Teachers & Admins, and change their User Type to "Admin." (Be sure to let them know - they will not be automatically notified of the change.) Team Leaders can create their own new PLCs, add and remove teachers from them, and control some settings for their PLC like "show only common assessments."

  •  Manually create PLCs (Data Teams) yourself: Log into your ALL In Learning account, go to the Administration tab, and click Data Teams. Here you can create and delete Data Teams (PLCs), add and remove teachers, and designate the team leaders who will themselves be able to add and remove teachers and modify some preferences and settings for the team. Note that here you have the ability to add teachers from different campuses, which can be useful if a coach or "para" specialist works multiple campuses and needs to be able to see the data like any other team member.  
 
 
 
 Get Your Team Trained
 
There are several options for getting your team trained:
  • We offer live and virtual training and PD. Contact us to inquire.

  • We've recorded one of our professional trainers hosting an ALL In Learning 101 session showing the easiest ways to use devices, to scan instantly, to make and share tests, to use reports, and many time-saving tips. It's broken into 6 short videos with worksheet questions and hands-on exercises ideal for facilitating group training/refresher sessions. It's here for free:
    https://support.allinlearning.com/hc/en-us/articles/4403888794523

  • The Quick Start Guide for Teachers can be found here for teachers to learn at their own pace: https://support.allinlearning.com/hc/en-us/articles/200170279-Quick-Start-Guide-for-Teachers

  • The Support button is available on every screen in ALL In Learning, ready for teachers to type in any problem or question and find helpful articles, videos, live chat, and email support. 
 
 
 Monitor Your Team's Use
 
Teachers sometimes assume this is just "one more thing" -- busy work. Others may assume it'll be difficult and avoid diving in. But, we've seen that once these teachers use ALLIn Learning, they discover they love it. Many never want to do without ALL In Learning again. If they move schools, they want to take us with them. It's even lead to new districts adopting ALL In Learning.

the admins who make sure their teams are engaging every student during instruction and getting daily data are the ones whose teachers develop these habits, see big gains, and never want to go back. It takes a little time and practice for many to realize how much time this will save them, how much it helps them teach better, and how it makes their lives easier. 
 
It's largely up to admins to make sure their team sees this transformation to a culture of student engagement and data-driven instruction happens, but we'll help you!

When you log into your Admin account, your Home tab shows how much teachers are logging in, engaging kids with clickers, getting hard data, and other factors. 
 
 
 
 Use the Data 
 
Color-coded, automatically-collated reports make it easy to quickly spot problems and help struggling teachers and students. Here's a short video on the most commonly-used reports for admins:
 
 
For an easy way to focus on one teacher's activity and reports, you can also use the "Login As" feature (in your Administration tab under Teachers & Admins) to enter any teacher's account and see their reports. 
 
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 Create and/or Distribute an Assessment
 
While the most impactful use of ALL In Learning that we have witnessed by far is daily student engagement and immediate reteaching, common assessments are an essential way to confirm that those daily efforts are working, to collaborate on solving lingering problems together, and to cycle back as a team to shore up progress and reinforce strategies.
 
It's easier than ever for admins and teachers alike to create and distribute common assessments:
 
 
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