Which is best: Importing a Word file or attaching it?
- Attach a Word Document if you will be using a hard copy of the test. Just create a key and attach the word document (or PDF, etc.) so others can easily print it and administer the test.
- Import a Word Document if you need multiple choice (or multipart) questions to display on screen, or to create items that can be used to build tests. (Note: We also recommend importing a PDF with an answer key for many scenarios, such as reading passages with questions.)
Before importing, a couple of notes:
- Documents must be .docx files (Word 2007 or later, or downloaded as docx from Google Docs).
- Review questions after importing to correct or adjust any importing issues.
Formatting Your Word Document Correctly
(An example file with formatting examples to accompany the written steps below can be downloaded here.)
- Name the Assessment.
The name of the Word file will become the default name of the assessment, but you can change it on the import settings screen. After importing, you can change it under Lessons/Assessments > My Assessments > Actions > Properties.
- Format your questions.
Questions numbers must be formatted using a Numbered List followed by the text and/or image.
Multiple Choice answer options must be formatted using a Numbered List, and be formatted as: A. B. C. D., etc.
Answer options must be formatted in one column, not two columns.
If your question has an image, it must be placed between the question stem and the answer options:
- Indicate the question type (QTYPE:) and correct answer (ANS:) of each question.
Multiple Choice (MC) questions:
Just below the last answer option, include these tags:
("ANS: C" in this example indicates C as the correct answer choice.)
Need to designate multiple correct (multiselect) answers? After you import, you can designate multiple correct by selecting the question slide and adding more correct answers. See this article for more information on multiple correct.
Short Answer (SA) questions:
Just below the question, include these tags:
ANS: The Mayflower Compact
("ANS: The Mayflower Compact" indicates the correct answer is The Mayflower Compact in this example. If the student types it exactly this way (case sensitive) it will automatically be graded as correct. You can manually count other entries as correct during grading, and any all other students that entered your exceptions will automatically be counted as correct.)
See the step below called "District Administrator Features" for instructions on creating multipart questions.
- Indicate Passages with accompanying questions.
Before a passage with accompanying questions, enter these tags:
PASSAGEBEGIN (Indicates beginning of section consisting of a passage with questions.)
PASSAGEHTMLBEGIN (Indicates beginning of the passage itself.)
At the end of the passage, before the first accompanying question, enter this tag:
After the last question that accompanies the passage, enter this tag:
After this ending tag, you can add more regular questions to yoru assessment or start another passage section using all the same passage-section tags.
Note: Questions for passages are formatted with the same tags as standalone MC and SA questions (QTYPE: MC or QTYPE: SA with ANS: designations).
Importing the Word Document and Making Adjustments
- In your ALL In Learning account, click the Lessons/Assessments tab > My Assessments > Create New.
- Under "Import," select "Powerpoint or Word."
- Click "Choose File," navigate to your Word document (must be .docx file extension), select it, and click "Open."
Note that the "Importing a Word Document" always displays, even if you've formatted your file:
- File in the other required fields, like Grade, Subject, and Description, and then click "Next."
After processing, your imported assessment will open in the Assessment Editor.
- Select a thumbnail on the left (see box 1 in the image below) to make these adjustments:
- To edit a question's appearance or text
- To change (or add multiple) correct answers, make changes in the question properties panel (box 2 in image below).
- To add standards, click "Add Standards" (box 2 in image below) and then select and apply the standards (box 3 in image below).
- District Administrator Features:
District admins can make these additional adjustments by selecting the question's thumbnail (box 1 in the image below) and clicking "Edit Question" in Question Properties (box 2 in the image below):
- Display answers in two columns:
To make answers display in two columns for students, enable "Display in Two Columns After Save" (in box 4 in the image below).
- Create Multipart questions with a part A and a part B:
To create Multipart questions, note the formatting of the question in your Word doc before importing: Only the question stem for Part A is entered, with all answers for Part A and Part B following and tags indicating QTYPE: MC and the correct answer for part A ("ANS: D" in the following example).
After importing, select the question and click Question Properties > Edit Question.
Then, enable "Display Second Question Stem" (in box 4 in the image below), type in the 2nd question stem, and scroll down to click Save Question. (Remember all the answers were included in the imported file.)
Then be sure to select the correct answers for both parts in the Question Properties (see box 2 in the image above).
Note: These features are only available for questions imported from Word.
Also note: The Multipart question feature does not work with "Display in Two Columns After Save" enabled.
- Display answers in two columns:
- Once the assessment is completed, click Save. Then click "Back to My Lessons / Assessments" (upper right).
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